Invoice in, inventory updated,
margins protected
Forward a vendor invoice, match it against the packing list, review exceptions, and post approved updates to Lightspeed. The whole flow, one system.
Send in your documents
Forward invoices by email, upload PDFs, or snap packing lists with the mobile app at the receiving dock. Everything lands in one queue.
AI extracts, matches, and reconciles
Line items are pulled from invoices, matched to your catalog, and cross-checked against packing lists. Cost changes and quantity mismatches get flagged automatically.
Review, approve, and post
Your team reviews exceptions, approves the clean data, and posts cost and quantity updates to Lightspeed. Nothing syncs without sign-off.
What Happens Under the Hood
A closer look at what Invoice Perfect does with each invoice
Extract structured data
AI reads the full document and extracts vendor name, invoice number, date, line items with quantities, unit costs, and totals. It handles messy formats, multi-page invoices, and even handwritten PO numbers.
Match to your catalog
Each line item is matched against your POS catalog using SKUs, UPCs, and fuzzy product name matching. Items the AI isn't sure about are flagged for your review so nothing gets posted incorrectly.
Reconcile packing lists
Upload packing lists alongside invoices and they're automatically matched. Snap a photo with our mobile app right at the receiving dock and quantities are cross-checked against invoice line items before anything gets shelved.
Verify costs & flag anomalies
The system compares each line item's cost to what's currently in your POS. Price increases, unexpected quantities, and new products are all surfaced immediately so you can approve or question them.
Post to your POS
Once approved, costs and quantities update in your POS automatically via direct API integration. No CSV exports, no manual re-entry, no mistakes.
See It Work on Your Invoices
Share one recent invoice and we'll walk through your exact workflow. No commitment required.