Stop retyping vendor invoices into Lightspeed
Extract invoices, reconcile them against packing lists, catch cost changes, and post approved updates to Lightspeed. One workflow from receiving dock to POS.
Invoice to Lightspeed in minutes, not hours
Match invoices against packing lists automatically
Catch cost increases before they erode margin
Without vs. with Invoice Perfect
- Retyping every invoice line item by hand
- No way to check invoices against packing lists
- Vendor price increases slip through unnoticed
- No audit trail for who approved what
- Invoices and packing lists extracted automatically
- Invoices cross-checked against packing lists instantly
- Approved updates posted directly into Lightspeed
- Full audit trail for every cost change and inventory update
What Invoice Perfect does for Lightspeed stores
Extract invoices and packing lists
Forward a PDF, snap a photo at the receiving dock, or email it in. Invoice Perfect pulls SKUs, quantities, and costs from both invoices and packing lists.
Reconcile what was ordered vs. what arrived
Invoices and packing lists are cross-checked automatically. Quantity mismatches, missing items, and cost discrepancies surface before anything posts.
Post approved updates into Lightspeed
Once your team has reviewed the reconciled data, costs and inventory quantities sync directly into Lightspeed. Nothing posts without sign-off.
How it works
From vendor PDF to posted inventory update in three steps.
Send in invoices and packing lists
Forward emails, upload PDFs, or snap photos at the dock. Invoices and packing lists land in one queue and get linked automatically.
Review exceptions
Invoice Perfect flags cost increases, quantity mismatches between invoice and packing list, unknown products, and items that need your attention.
Post to Lightspeed
Approved cost and quantity updates sync directly into Lightspeed. Your team controls what goes through and has a full audit trail.
Common questions
Quick answers before you try it.
Yes. Lightspeed is our primary integration. Invoice extraction, packing list reconciliation, catalog matching, exception review, and inventory posting are all live.
No. Every cost change, quantity update, and new product mapping goes through your team first. You control what syncs.
Vendor price increases, invoice quantities that don't match the packing list, products not yet in your catalog, and duplicate invoices that would double-count inventory.
No. Packing list reconciliation is optional. You can process invoices on their own and add packing lists when your team is ready for the full receiving workflow.
Try it with one of your invoices
Upload a recent vendor invoice and see the full extraction, matching, and review flow before you commit to anything.